Life in Camp
Promotion Check-In/ Check Out Process Program Camp Staff/ Volunteer
There are as many as 1,200 campers plus 180 staff sharing Heritage Reservation with your unit during an average week of camp. It is essential that we all follow some basic guidelines, procedures and policies to make sure everyone has a great time while here. Our common Scouting bonds are the Scout Oath and Law.
The primary function of Heritage Reservation Health Services is to render three types of medical care to campers and guests. Health Officers provide emergency care 24 hours a day, and coordinate with local EMS personnel if the situation warrants. They also evaluate and treat in-camp illness and injuries, referring patients to Uniontown Hospital as necessary. Third, camp First-Aiders are trained to treat minor injuries. The Reservation Health Officer also monitors the Reservation for health and safety concerns.
A Health Officer will visit each camp daily for the purpose of Sick Call. Sick Call is the best time for a non-urgent ill camper to be evaluated by a Health Officer. Sick Call occurs in your camp program hall at 10 a.m., Monday through Friday.
Annual Health and Medical Record
For all campers attending more than 72 hours (Boy Scout camps, Eagle Base and Independence 4 night) we require use of the Annual Health and Medical Record (#680-001), competing sections A, B and C. Those campers attending Camp Independence less than 72 hours, (2 or 3 nights) must use this form completing parts A and B.
Heritage Reservation Supplemental Medical Form
Each camper must also present a Heritage Reservation Supplemental Medical Screening Form at check-in. This form helps us meet several National Boy Scout standards, and comply with certain federal and state laws. This form also expedites the check-in process. A new supplemental form must be completed each summer, as close to the summer camp session as possible.
- PART I must be completed for all campers, listing his or her allergies, and any prescription medications to be taken at camp.
- PART II must be completed for campers under the age of 18 who are taking any prescription medications at camp. This part is to be signed by the Scout’s unit leader. With his or her signature, the unit leader takes responsibility for storing the medications securely, and administering the medications as prescribed.
- PART III must be completed for all campers under the age of 18. It allows the Scout’s parent or guardian to indicate those non-prescription medications that we may administer to their child if necessary.
- Campers stay in camp-provided canvas wall tents, with wooden floors to keep campers off the ground.
- Each unit will camp together, two boys to a tent and two adults to a tent.
- Campers are provided a cot to sleep on.
- Adults sleep in separate tents from Scouts.
- Male and female adults will sleep separately unless married.
- Each campsite has several picnic tables, dining flys, fire ring and garbage cans
- Each campsite has a water source with potable water (safe for drinking).
Showers and Latrines
- Several shower buildings are available in each camp. They are designated for youth male, youth female, adult male or adult female. Please respect the privacy of others.
- Each campsite has a latrine. Units are responsible to keep it clean.
- In the event of a camp-wide emergency, the camp siren may sound. At which time, all adults and Scouts are instructed to report to their campsites and do a roll call. A staff member will come to the camp site and account for everyone in each unit. Everyone is to remain in their campsites until the “all clear” signal, or other instruction is given.
- A camp-wide emergency situation will consist of any severe weather, wildfire, lost or missing campers, lost or missing swimmers and any possible severe medical emergency. Anyone who becomes aware of an emergency situation or danger should notify the nearest staff member who will contact the appropriate camp leadership.
- Any information in regards to a bomb threat, unauthorized visitor or dangerous animal should be reported to the Program Hall immediately.
All Scouts, leaders and guests must wear camp wristbands at all times. These bands are intended as a safety precaution to determine who should be in camp, where they should be and to signify that each participant wearing one has completed the proper camp check-in procedures. One is provided for every camp participant to the unit leader at check-in. Each additional wristband will cost one dollar. They are designed to last the week and this is our identification system so we know who belongs in camp. All guests will be given a wristband upon proper check-in at the Program Hall.
Saturday Early Arrival
The Camping Committee will allow early check-in at Camp Liberty and Camp Freedom under the following guidelines:
- There are no camp services offered for early arrivals.
- We provide the camp staff 24 hours off between sessions. We hire weekend staff to take care of early arrival check-in as needed.
- All early arrivals must be preapproved by the Camping Director at least three weeks prior to your arrival to allow for proper staffing.
- You will not be able to arrive early if you miss the deadline.
Scoutmaster, Assistant Scoutmaster, Senior Patrol Leader and Patrol Leaders are the only members of a Troop that may arrive early.
- Each unit must have two adult leaders to meet youth protection guidelines.
- A Troop traveling more than 200 miles will be allowed to check-in the entire unit.
- Arrival time is between 3 p.m. and 5 p.m. Please don’t arrive prior to this time!
- Upon arrival, go to the Program Hall. The weekend staff will meet you there.
- There will be no Health Service in camp until 12:30 p.m. on Sunday. You will be responsible for any medical needs.
- Use the courtesy phone at the Program Hall if emergency services are needed.
- The weekend staff will check you into your site and check all equipment at this time.
- You can re-arrange the tents in your site only. If you are sharing a site (the weekend staff will let you know) you may not under any circumstance take any gear from that part of the site. You also cannot take gear from another site. If something is missing that is needed prior to regular check-in on Sunday, let the weekend staff know.
- A Scout is Trustworthy and Courteous.
- All program areas are off limits! No swimming allowed. No program equipment or campsite equipment can be requested until 12:30 p.m. on Sunday.
- Heritage vehicle access policy is enforced for all early arrivals.
- An equipment cart will be assigned to your unit by the weekend Ranger. Use this to haul your gear to your site on Saturday.
All sites at Camp Freedom, except for Fort Ligonier have a designated trailer parking space. Fort Ligonier is located directly across from a parking lot with space for a trailer. Only one vehicle per unit will be allowed to go past the parking lot and into your campsite, once the vehicle is unloaded it must be moved back to the parking lot for the remainder of the week. Handcarts will be available.